With AdobeÂ® LiveCycleÂ® Barcoded Forms ES software, you can use proven and dynamic 2D barcode technology online and offline to automate the extraction of data from paper forms and deliver it to core systems for processing. This dramatically reduces costs, errors, and time compared to manual data entry and solutions based on optical character recognition (OCR).
Step 1. Author a form
The barcode tool is an integral part of Adobe LiveCycle Designer ES and Adobe AcrobatÂ® Professional software, enabling the design of fillable PDF forms with 2D barcodes connected to the form data. You can specify any format for data encoding, such as XML, tab-delimited, or space-delimited. A process definition can be created using Adobe LiveCycle Process Management ES software to extract the data from the barcode and integrate it into business processes, connecting this data with the archive of the signature. When the form and business processes have been designed, the form can be published using Adobe LiveCycle Reader Extensions ES software to enable the barcode for use with Adobe Reader 7.0 and above.
Step 2. Complete the form
The end user typically will download the form from a website or receive it through e-mail or mail from a service company or government. Using Adobe Acrobat or Reader either online or offline, the user completes the form. The user-supplied information is automatically encoded to the 2D barcode as it is entered. The end user can then print the form, sign the paper document, and mail or fax it back to the organization. The end user can save a copy of the form digitally for his or her records or, in the case of longer forms, return to finish completing the form at another time. In some cases â€” such as when a digital signature is enabled on the form, or the business process does not require a signature â€” a barcoded form may be submitted digitally instead of as a paper form.
Step 3. Process the form
In order to take advantage of barcoded forms' efficiency, they must be converted into TIFF files. This either happens at submission time via fax or as part of a larger paper processing service that scans the pages and submits them to the decoder. When published using LiveCycle Reader Extensions ES, barcoded forms can be decoded using any commercial 2D barcode decoder. The decoder capability of Adobe LiveCycle ES has the advantage of being integrated into the larger data capture architecture and can capture data from both paper and digital means in the same workflow. Using the business process definition you created, LiveCycle Process Management ES can automatically forward captured form data to the appropriate enterprise processing application. Because you can specify the data format in the authoring phase, moving form-based data across multiple enterprise applications is easy. You can also archive data to be visually presented months or years later, just as it was entered into the original PDF form.